Discovery and process reviews
Staff surveys, conversations and process maps that put a number on lost time. You get a clear report to act on.
Digital Transformation
Your staff could be losing up to 380 hours a year to admin. Let’s find out where it’s going.
We find where your time and money are being lost, then fix it with you.
Starts with a free advice call. No obligation.
- Post-16 and business
- Human-led discovery
- Operations and L&D
- We do the work, not just the plan
What you get
Find the real problem, then put it right
The cause is often somewhere other than where it first looks.
Tech-stack reviews and AI policy
What you already pay for, checked against how people really work, plus an AI policy that holds up.
Integrations and hardware
Systems that talk to each other, and devices that fit what staff and learners need.
Implementation and ongoing support
We set it up, train your people and stay on as your technology team.
AI agents
Agents that take on reporting, data entry and repetitive admin, scoped from what discovery finds.
Our own products, where they fit
If tracked e-learning is part of the answer, ORBIT plays it in Microsoft Teams. If it isn’t, we won’t suggest it.
About ORBITWe’ll tell you if you don’t need to buy something. Every recommendation has to pay its way in time saved, money saved or income gained.
Impact from our discovery work
Real numbers from real organisations
From our own discovery reports over the last year. Organisations are anonymised.
£521,550a year of validated return at a general FE college122 staff survey responses
14.5 FTEof staff capacity identified from respondents aloneSame general FE college
~100 hoursa year back for every member of staffEstimated in our discovery reports for a college and a training provider
£411,840a year across five workflows at a large general FE college11.44 FTE validated
Up to 380hours a year that staff told us they lose to adminStaff reported 5.7 to 8.65 hours a week
£17,500net new tooling, against a six-figure validated returnLarge general FE college
How it works
A clear route from first call to lasting change
We focus on operations and on learning and development.
Advice call
A free, honest conversation about what’s not working and what you’ve tried.
Discovery
We talk to your people, look at your systems and find where time and money are really going.
Proposal
A clear plan with costs and the return you can expect, including what you don’t need to buy.
Project
We do the work alongside your team, from set-up and integration to training.
Ongoing support
We stay on as your technology team, so things keep improving after go-live.
Case studies
What we found, what we did and what changed
Anonymised, but every number comes from the discovery work itself.
Case study · Large general FE college
A single-supplier AI strategy, tested against how staff really work
247 survey responses and 32 conversations across leadership, curriculum, corporate services, MIS, apprenticeships and admissions.
11.44FTE validated
£411,840a year, five workflows
- Problem
- 152 staff were using Copilot against 148 on ChatGPT, and only 25% used Copilot alone. The college had 120 paid Microsoft 365 Copilot seats at roughly £280 each.
- Solution
- We reframed it as a question of governance and displacement: remove dormant add-on seats at renewal and return users to Copilot Chat on the existing licence.
- Result
- A strategic review with two delivery options. Net new tooling was held to £17,500 against a six-figure validated return.
Case study · General FE college
Our largest validated return to date
122 staff survey responses from across the college.
14.5 FTEfrom respondents alone
£521,550a year, validated
- Problem
- 75% of staff used AI weekly or daily through personal consumer accounts, with no guardrails in place.
- Solution
- Six moves: activating Gemini Enterprise and NotebookLM, four custom Gems for named departments, resolving a learner-system silo, and an AI literacy rollout.
- Result
- A strategy document, a one-page summary for the CEO and on-site CPD. Four AI agents are scoped as a follow-on build.
Case study · Multi-site college group
Google or Microsoft? Answered from evidence, not opinion
32 interviews and a 76-response staff survey across the group.
4.19 / 5teaching staff, who prefer Google
2.41 / 5admin and corporate staff, who prefer Microsoft
- Problem
- Three AI assistants, parallel plagiarism checkers and duplicate diagnostic tools, with £25k to £30k going on one tool alone.
- Solution
- A rationalisation plan, built against a fully costed inventory of every tool in use.
- Result
- A discovery report, a stance matrix the leadership team could act on, and a survey dashboard.
Case study · National training provider
Reporting and data: the hidden workload
A staff survey and review of the provider’s systems and workflows.
£126,720a year, base case
3.52 FTEof capacity identified
- Problem
- 34% of staff named reporting as the thing to fix. The CRM was being used as a database only, a campaign tool was over-specified, Teams use was patchy, and 79% didn’t know the Teams gradebook existed.
- Solution
- Six workflow cards, a CRM consolidation review timed to renewals, and a govern, tool, train sequence.
- Result
- A findings report for the CEO and senior leadership team, plus Canva secured at zero cost.
Case study · Large multi-site college group
Inclusion technology turned into an outcome-led plan
Every inclusion product reviewed against the DfE’s seven inclusion principles.
7DfE inclusion principles mapped
1joined-up contract
- Problem
- The group needed to turn its inclusion technology into a joined-up plan it could evidence against the DfE’s seven inclusion principles.
- Solution
- We mapped each product against the DfE’s seven inclusion principles and built a plan covering needs identification, adaptive teaching CPD, assistive technology, accessible content and inclusive assessment.
- Result
- One outcome-led plan, delivered through one joined-up contract.
Want results like these?
Start with a free advice call. No obligation, and no sales script.
Who it’s for
Colleges, training providers and businesses with too much on
Stretched teams, systems that don’t talk to each other, or licences you’re not sure are earning their keep? We can help.
- Principals, CEOs and senior leaders who need a defensible plan
- Operations and finance teams carrying hidden admin
- Heads of L&D and learning technology managers
- Business owners and operations directors in SMEs, hospitality, catering and retail
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